Minutes Town Council Policy and Resources Committee - Monday 29 November 2010
Minutes Town Council Policy and Resources Committee - Monday 29 November 2010
Wednesday, 06 April 2011 11:25
Minutes of the Okehampton Town Council Policy and Resources Committee Meeting held on Monday 29 November 2010 in the Council Chamber, Town Hall, Okehampton at 9.15 pm
Council Members Present:
Councillor Mrs M McDonald (Chair)
Councillor P Vachon
Councillor Mrs K Bickley (Chair, Planning)
Councillor A Leech (Chair, Property)
Other Members Present:
Councillor K Ball
Councillor M Davies
Councillor Dr M Ireland
In Attendance: D Bent (Town Clerk)
A Roberton, A Smith (representing pre-Olympic training)
348. Apologies for Absence - Apologies for absence were presented on behalf of Councillors M Morse, A Raymond, Mrs D Smith.
349. Deferment of Business (for comment by the public) - There were no members of the public present.
350. Members’ Questions - There were no questions from Members regarding the workings of the Committee.
351. Minutes - The minutes of the Policy and Resources Committee meeting held on 25 October 2010 were approved and signed by the Chairman on the proposition of Councillor A Leech, seconded by Councillor P Vachon.
352. Pre-Olympic Training - Mr A Roberton explained the background to funding for training camps emanating from the Beijing Olympics at which £25,000 training allowance to work in a regional centre would be awarded. Tavistock with Okehampton had submitted a bid, had been successful and were able to host training camps covering athletics, badminton, table tennis and hockey, with Okehampton identified as a table tennis centre of excellence. He explained there were financial restrictions with further funding required which had been sourced from the Borough Council, Tavistock Town Council with other members being consulted including Rotary Club and other bodies. He explained the mechanics of the athletes visiting, training, use of local facilities and competition amongst local athletes and an invitation for Okehampton to support this initiative. Benefits to the community were expanded including business links, overseas schools links, tourism, cultural links including ceremonial, protocol and referencing Council letterheads. In conclusion, Mr Roberton requested a contribution up to £1,500 to match Tavistock’s contribution towards this expense. The Clerk explained the Council’s procedure and policy and the grant request form, when received, would be submitted to this Committee for consideration. Mr Roberton and Mr Smith were thanked for attending the meeting.
353. Matters Arising -
354. Finances - The Clerk submitted the financial report of the Council’s position as at 31 October 2010. He explained that he had transferred a number of entries in the accounts during the budget process and further commented that outstanding accounts were being pursued. Members noted that the Council was on course, within budget and on the proposition of Councillor Leech, seconded by Councillor Mrs Bickley, it was resolved that the accounts be noted.
PART TWO
ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF THE PRESS AND PUBLIC ON THE GROUND THAT EXEMPT INFORMATION MAY BE DISCLOSED (if any).
The Committee is recommended to pass the following resolution:-
“On the proposition of Councillor Mrs K Bickley, seconded by Councillor A Leech, it was resolved that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting for the undermentioned item of business on the grounds that exempt information may be disclosed as defined in the paragraph given below from Part I of Schedule 12(A) to the Act”
Paragraph 1 - Information relating to employees of the authority.
355. Staff Structure
Meeting suspended and postponed at 10.55 pm.
Post meeting memo - the Chair agreed to continue this debate at the next meeting of the Policy and Resources Committee on 20 December 2010 together with other items on this agenda.
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Councillor Mrs M McDonald
Chairman