Minutes Town Council Property Committee - Tuesday 6 April 2010
Committee Members Present:
Councillor A Leech (Chair)
Councillor Mrs K Bickley
Councillor Mrs C Marsh
Councillor D Weekes (Town Mayor)
Councillor A Raymond (Chair, Parks)
Councillor Mrs M McDonald (Chair, Planning)
Other Members Present:
Councillor Ms T Edwards
Councillor M Morse
In Attendance:
D Bent (Town Clerk)
633. Apologies for Absence - Apologies for absence were presented on behalf of Councillors C Hodgson, Dr M Ireland, Mrs D Smith and P Vachon.
634. Deferment of Business - (for comment by the public) - There were no members of the public present.
635. Members’ Questions - There were no questions by Members.
636. Minutes - The minutes of the Property Committee meeting held on 1st February 2010 were approved and signed on the proposition of Councillor M Morse, seconded by Councillor D Weekes.
637. Matters Arising -
637.1 Battle of the Bands - The notes of a meeting of the management committee held on 9 March 2010 were circulated and noted without comment.
637.2 Former Castle Quadrate - Barbican Painting - The Clerk reported the satisfactory sale of this painting and the receipt of a net cheque in the sum of £1,080.81; noted.
637.3 Charter Hall Brochure - The Chairman reported he was working on this project, was awaiting photographs of weddings held in the Chamber and would submit a specimen brochure to the next meeting.
637.4 Building Condition Survey Schedule of Works - The Chairman reported he was working on this schedule, but due to his personal time constraints the document would be delayed and submitted to Committee in due course.
637.5 Charter Hall Entrance Door Vandalism - The Clerk reported following vandalism to the Charter Hall entrance door, the offender had been taken to court and found guilty with costs of £50 plus compensation of £100 to the Council, the sum of £30 had been received to date; noted.
637.6 Town Hall Front Door - The Chairman reported weather had prevented work on this work and he suggested that a professional painter be invited to submit a quote. On the proposition of Councillor Weekes, seconded by Councillor Mrs Marsh, it was resolved that B Armstrong be instructed to undertake the work.
637.7 Charter Hall Foyer IT Equipment - The Chairman reported the IT equipment selected had been received ie Navaho media cat box, 42" screen and mount plus laptop with Microsoft Office. However, the projector was awaited with a loan available for the Annual Town Assembly. He further reported that B Isaacs would attend on 8 April to install, connect and configure the system, subject to erection in the foyer. Members discussed the suitability of a box structure to house the screen to protect it, an interactive display case was offered at a cost of £500; the Chairman agreed to research alternatives.
With regard to the operation of the system, the Chairman advised Okehampton College would produce discs, input and operate the system whilst noting that it was relatively simple to access and install Town Council information.
638. Paintings and Portraits - A request from the Public Catalogue Foundation to include this Council’s collection of paintings in the catalogue was submitted. Members acknowledged the work of the Foundation, proposed benefits for the Council collection, no financial costs and a number of district and town councils subscribing to this catalogue.
The meeting was concerned over the level of security offered by this Foundation and public announcement of valuable paintings and on the proposition of Councillor Mrs Bickley, seconded by Councillor Leech, it was resolved to decline the invitation on the grounds of security.
639. Henry Geen Furniture - Members were asked to consider the purchase of this furniture, a dresser unit, made by a former town mayor at a cost of £3,800. Members questioned a suitable location for this unit, if purchased, care and future maintenance and no budget provision. On the proposition of the Chairman it was resolved to decline the offer of the furniture on the grounds of security, funding and available space within the Town Hall.
640. Members’ Reports - No reports were offered by Members attending other meetings on behalf of the Committee.
PART TWO
ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF THE PRESS AND PUBLIC ON THE GROUND THAT EXEMPT INFORMATION MAY BE DISCLOSED (if any).
The Committee is recommended to pass the following resolution:-
“On the proposition of Councillor M Morse, seconded by Councillor D Weekes, it was resolved that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting for the undermentioned item of business on the grounds that exempt information may be disclosed as defined in the paragraph given below from Part I of Schedule 12(A) to the Act”
Paragraph 3 - Information relating to a particular occupier of accommodation provided by or at the expense of the authority.
Paragraph 9 - Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.
641. Town Hall Toilets for Disabled/Re-arranged Facilities
642. Architectural Services
643. Town Hall Committee Room Tenancy Application
644. Rent Reviews
It was resolved to come out of part 2 on the proposition of Councillor M Morse, seconded by Councillor D Weekes, move back into part 1 and ratify all decisions taken in part 2.
Meeting closed 8.30 pm.