Minutes Town Council Special Property Committee Meeting - Monday 6 December 2010

Minutes Town Council Special Property Committee Meeting - Monday 6 December 2010

Monday, 18 April 2011 16:49

Minutes of a Special Meeting of the Okehampton Town Council Property Committee held on Monday 6 December 2010 in the Council Chamber, Town Hall, Okehampton at 8.30 pm

Committee Members Present: 

Councillor A Leech (Chair)
Councillor P Vachon (Vice Chair)
Councillor C Letchford
Councillor A Raymond
Councillor M Morse (Town Mayor)
Councillor Mrs K Bickley (Chair, Planning)
Councillor Mrs M McDonald (Chair P & R)
           
Other Members Present:  

Councillor Dr M Ireland
Councillor Mrs C Marsh
            
In Attendance:   D Bent (Town Clerk)
           
363. Apologies for Absence - Apologies for absence were presented on behalf of Councillors D Weekes, K Ball and Mrs D Smith.

364. Deferment of Business (for comment by the public) - There were no members of the public present.

365. Members’ Questions - There were no questions by Members regarding the workings of the Committee.

366. Budget 2011/2012 - The Clerk presented the budget for this Committee which included Town Hall, Charter Hall, Market Hall and Lower Market Hall and, following transfer from the Parks Committee, parking spaces by the Lower Market Hall.  He explained the principles of the compilation of the document as presented to the Parks Committee with estimated and projected figures for each of the accounts as below.

 Town Hall - Members questioned salary projection and estimates and following discussion, it was agreed to include the sum of £12,166 in the estimate for 2011/12.  The Clerk explained the maintenance budget had been exceeded due to scaffold costs and sought authority to absorb this cost from the sinking fund of £3,620; resolved accordingly.  Members considered gas and electricity too low and agreed to increase the estimate to £9,000.  The meeting concluded it not necessary to create a sinking fund for this building and further agreed to add an additional £1,000 towards the replacement of the table in the Council Chamber.  Members noted a gas refund of £4,313 for the current year.

 Charter Hall - The salaries estimate for 2011/12 was challenged and Members agreed to insert the sum of £14,907.  Following examination of other entries it was agreed to increase the electricity and gas estimate to £7,500.  On capital works Members noted earmarked reserves for air conditioning, gas boiler and projected sums for floor drainage and toilets upgrade and agreed to make no further provision for this work.  The meeting examined hire fees and charges and concluded this too high and agreed to amend the estimated income to £7,443.  Discussion ensued on possible income from advertising using the IT equipment in the Charter Hall foyer with an option to increase the advertising budget; it was resolved to adhere to the sum of £1,000 in the estimate.

 Market Hall/Lower Market Hall - Reference was made to salary allocation and the meeting agreed to amend the estimate to £6,355.  Members further acknowledged a suggestion from the Parks Committee that the four parking spaces be considered for an improvement scheme, but made no budget provision with nil income from this facility.  Members noted the entries and on the proposition of Councillor Raymond, seconded by Councillor Leech, it was resolved the figures as presented be endorsed, subject to amendment and accepted in principle for the financial year 2011/12.

Meeting closed 9.15 pm.