Minutes Town Council Property Committee - Monday 10 January 2011

Minutes Town Council Property Committee - Monday 10 January 2011

Monday, 18 April 2011 16:51

Minutes of a Meeting of the Okehampton Town Council Property Committee held on Monday 10 January 2011 in the Council Chamber, Town Hall, Okehampton at 8.05 pm

Committee Members Present: 

Councillor A Leech (Chair)
Councillor P Vachon (Vice Chair)
Councillor K Ball
Councillor C Letchford
Councillor A Raymond
Councillor M Morse (Town Mayor)
Councillor Mrs C Marsh (Acting Chair, Parks)
Councillor Mrs K Bickley (Chair, Planning)
Councillor Mrs M McDonald (Chair, P & R)
           
Other Members Present:  

Councillor M Davies
Councillor Dr M Ireland
            
In Attendance:   D Bent (Town Clerk)
        

434. Apologies for Absence - An apology for absence was presented on behalf of Councillor Mrs D Smith.

435. Deferment of Business - (for comment by the public) - There were no members of the public present.

436. Members’ Questions - There were no questions from Members regarding the workings of the Committee.

437. Minutes - The minutes of the Property Committee meeting held on 15 November 2010 and the special meeting held on 6 December 2010 were approved and signed by the Chairman on the proposition of Councillor C Letchford, seconded by Councillor A Raymond.

438. Matters Arising -

438.1 Fees and Charges - The Clerk submitted a paper from his office regarding the payment of hire fees which suggested the Committee reconsidered its decision on payment in advance.  Members acknowledged C P Rules on revisiting decisions, further noted problems with long-term booking arrangements and regular users, but failed to see a problem with booking and payment in advance.  Members examined the paper, deemed it an administration problem to be implemented by the officers and agreed to take no further action.

438.2 Charter Hall Foyer - IT Equipment - It was agreed to call a working party meeting for 24 January 2011 at 7.00 pm to address requirements for the Council’s IT equipment in the foyer of the Charter Hall.

438.3 Charter Hall Brochure - The Chair circulated wedding pictures with permissions granted to use the same and proposed these be included in the format of the brochure endorsed and a run of 50 produced for distribution at the Charter Hall, seconded by Councillor Morse, it was resolved accordingly.

439. Merlin Cinemas - The Chair referred to a meeting with the Director, G Greaves, and the Clerk on a range of topics as below:
 toilets, cleanliness, redecoration, air freshener - all to be addressed in January including repairs to water leak, new toilet holder arrangements and improved cleaning operation
 sign over Charter Hall foyer - Mr Greaves agreed to produce an amended sign incorporating Charter Hall at this entrance
 CCTV foyer - Merlin Cinemas agreed to install an additional TV camera to monitor activities in the foyer at no charge to the Council
 leak from cinema kitchen - this was addressed following blocked drains and instructions to cinema staff to curtail this activity
 toilet for Lower Market Hall - the Chair informed of a proposal to create a new access from the Lower Market Hall and to provide a toilet specifically for this property divorced from the cinema; Mr Greaves endorsed and requested no amendment to the lease
 display cabinet in Market Street replaced
 internal repairs to cinema - the Chair advised of ongoing repairs to the cinema structure, but questioned an internal wall suffering from damp adjacent to Red Lion Yard and suggested negotiations be held with A McPhie to address this problem.
In conclusion, Mr Greaves referred to the requirements of digital cinemas, excessive costs and minimal options for the cinema industry to ignore this technology.  Members noted the explanations and awaited developments.

440. Members’ Reports - Councillor Mrs Marsh referred to Borough Council planning permission for the conversion of Nero’s former nightclub into apartments and a restaurant.
 Destination Okehampton - Councillor Leech referred to a request from the Committee to effect repairs to the Council’s property.  He responded the works were in hand including a scheme for the Council’s car park.  Councillor Ireland responded that Borough Councillor J Young would effect repairs to his property, Big H petshop.

 
PART TWO

ITEMS WHICH MAY BE TAKEN IN THE ABSENCE OF THE PRESS AND PUBLIC ON THE GROUND THAT EXEMPT INFORMATION MAY BE DISCLOSED (if any).

The Committee is recommended to pass the following resolution:-

“On the proposition of Councillor Mrs M McDonald, seconded by Councillor K Ball, it was resolved that under Section 100(A)(4) of the Local Government Act 1972, the public be excluded from the Meeting for the undermentioned item of business on the grounds that exempt information may be disclosed as defined in the paragraph given below from Part I of Schedule 12(A) to the Act”

Paragraph 9 - Any terms proposed or to be proposed by or to the authority in the course of negotiations for a contract for the acquisition or disposal of property or the supply of goods or services.

441. Fire Risk Assessment

442. Town Hall Accommodation

443. Lower Market Hall

It was resolved to come out of part 2 on the proposition of Councillor Mrs C Marsh, seconded by Councillor M Morse, move back into part 1 and ratify all decisions taken in part 2.

Meeting closed 9.00 pm. 

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Councillor A Leech
Chairman

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Councillor A Leech
Chairman of Property Committee